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Job Description
The Tomah VA Medical Center is hiring an Administrative Officer to join the Safety Section Department in Tomah, Wisconsin. In this role, you’ll supply administrative and management assist by analyzing, evaluating, and carrying out administrative procedures and activities.
You’ll run resources, budgets, records collection, and scheme evaluation, and arrange human assets functions for the department. This role is ideal for current federal employees with expertise in administrative management who are looking to put in their skills in a healthcare setting serving veterans.
Salary & Compensation
Salary: $50,460 - $80,243 per year.
Qualification
Current federal employees must have served 52 weeks at the next lower grade.
- Time-In-Grade: For GS-7, 52 weeks at GS-5; for GS-9, 52 weeks at GS-7. Submit SF-50 showing time-in-grade.
- GS-7 Specialized Know-how: One year of background equivalent to GS-5, covering reference management, budget development, expense accounting, information analysis, program evaluation, and performance improvement.
- GS-7 Education: One complete year of graduate-level education or a bachelor's degree with superior academic achievement.
- GS-7 Combination: A combination of graduate education and specialized expertise.
- GS-9 Specialized Know-how: One year of background equivalent to GS-7 in the identical domains as above.
- GS-9 Education: A master's or equivalent graduate degree, or two packed years of progressively higher-level graduate education, or an LL.B. Or J.D. In a related field.
- GS-9 Combination: A combination of graduate education (beyond the first year) and specialized expertise.
- Education must be from an accredited institution recognized by the U.S. Department of Education. Foreign education needs a Certificate of Foreign Equivalency.
- You must be U.S. Citizens.
- Selective Service Registration required for males born after 12/31/1959.
Duties & Responsibilities
- Offer overall administrative management of the Safety Section Department.
- Perform tool management and allocation, budget development, charge accounting, figures collection and analysis, plan evaluation, and performance improvement.
- Design, organize, and keep up databases and filing systems.
- Procedure incoming and outgoing correspondence, reports, memoranda, and other written communications.
- Go to meetings, arrange minutes, and abide by up on action items independently.
- Organize the personnel management program, such as human tools needs.
- Assist managers and team with projecting staffing wants, writing role descriptions, developing position analyzes, getting ready performance blueprints, and processing training requests.
Conditions & Requirements
- U.S. Citizenship called for.
- Subject to background/security investigation.
- Must finish an online onboarding routine.
- Acceptable REAL ID-compliant identification needed for employment (effective May 7, 2025).
- Participation in the seasonal influenza vaccination scheme is called for for all VA Health Care Personnel.
- Must cater to a 1-year probationary period or 2-year trial period.
- Selective Service Registration for males born after 12/31/1959.
- No pre-placement physical examination needed.
Benefits
- Complete federal gains package covering health, dental, vision, and life insurance.
- Retirement advantages through the Federal Employees Retirement System (FERS).
- Thrift Savings Blueprint (TSP) with employer matching contributions.
- Paid annual exit, sick leave, and federal holidays.
- Access to flexible spending accounts for health and dependent care.
- Eligibility for student loan repayment programs and tuition assistance may be available.
- Profession development and training prospects.
How You Will Be Evaluated
- Your submission will be evaluated based on your resume, responses to the submission questionnaire, and any called for USA Recruit Assessments.
- Competencies assessed cover Attention to Aspect, Decision Making, Flexibility, Integrity/Honesty, Interpersonal Abilities, Learning, Reading Comprehension, Reasoning, Self-Management, and Teamwork.
- Eligible candidates are reviewed in order: 1) Present permanent VA employees of the facility, 2) All other VA employees, 3) All other candidates.
- Referral certificates are issued, and referred you may be contacted for an meeting.
- All referred candidates get a closing notification after a picking decision is formed.
Required Documents
- Resume (must be two pages or less, early September 27, 2025).
- SF-50, Notification of Personnel Action (for time-in-grade and eligibility).
- Transcript (if using education to qualify).
- DD-214 or Statement of Service (for Veterans Preference).
- SF-15 and supporting documentation (for 10-point Veterans Preference).
- Disability Letter (Schedule A or VA) if relevant.
- Separation Observe (RIF) if suitable.
- Proof of Marriage Status if claiming derived preference.
- Span letter (optional).
How to Apply
- Go through the full announcement and all instructions before beginning your submission.
- Go to the authorized submission portal and or build an account using Login.gov.
- Click 'Register Online' to start your submission.
- Pick your the formal submission portal resume and/or upload supporting documents.
- Wrap up the online submission questionnaire, answering all questions accurately.
Additional Information
- This role is unseal to current permanent VHA employees and status applicants such as CTAP and ICTAP.
- Veterans, military spouses, people with disabilities, and Peace Corps/AmeriCorps VISTA alumni may be eligible.
- VA encourages persons with disabilities to put in, covering those eligible under Schedule A.
- The role isn’t telework eligible and isn’t remote.
- Agency contact: Lamelia Lucas, (312) 569-6861 X56861, [email protected].
- Address: Tomah VA Medical Center, 500 East Veterans Street, Tomah, WI 54660.
- If you’re relying on education to qualify, confirm your school is accredited by the U.S. Department of Education.
- Resumes longer than two pages will consequence in ineligibility beginning September 27, 2025.
About Company
The Tomah VA Medical Center is portion of the Veterans Health Administration, the largest integrated healthcare system in the United States. Situated in Tomah, Wisconsin, the medical center offers finalize healthcare solutions to veterans in the region.
This Administrative Officer post aids the Safety Section, securing effective administrative operations that contribute to a secure environment for patients and staff. Working at the VA gives a shot to assist those who have served our country, with a supportive operate culture and federal benefits.
Tomah VA Medical Center is named as the hiring organization for the Administrative Officer post.
Frequently Asked Questions
Quick answers to common applicant questions about this position, eligibility and the application process.
What does an Administrative Officer at the Tomah VA Medical Center do daily?
The Administrative Officer manages administrative processes for the Safety Section, such as resource allocation, budget development, information analysis, and scheme evaluation. They also arrange human tools activities, maintain filing systems, routine correspondence, and take part in meetings to track up on action items.
Can I substitute education for background for this GS-7/9 Administrative Officer post?
Yes, for GS-7 you can substitute one year of graduate-level education or a bachelor’s degree with superior academic achievement. For GS-9, a master’s degree or two complete years of graduate education in a related field can substitute for experience. A combination of education and know-how is also acceptable.
What is the shortlisting procedure and timeline for this Administrative Officer position?
After the announcement closes, submissions are reviewed for qualifications and eligibility. Referral certificates are issued, and referred you may be contacted for an meeting. All referred applicants obtain a last notification once a picking decision is built. The procedure may grab several weeks.
Is this Administrative Officer role remote or telework eligible?
No, this role isn’t telework eligible and isn’t a remote post. The work is performed onsite at the Tomah VA Medical Center in Tomah, Wisconsin.
What documents must put in for this Administrative Officer role?
You must hand in a resume (two pages or less), an SF-50 showing time-in-grade if you’re a existing or former federal employee, and transcripts if using education to qualify. Veterans should involve DD-214 or other preference documentation. Additional documents may be required for precise eligibility claims.