Job Description
Santa Fe County is hiring a Recording Clerk to join its Records Division. Under the supervision of the Records Manager, you’ll perform administrative duties, examine documents for completeness, and assist the public with requests.
This role is perfect for detail-oriented people who enjoy customer solution and hope to contribute to the integrity of public records. Your day-to-day operate involves recording and indexing documents in the right format and order, scanning, entering and verifying records.
You’ll also problem marriage licenses, run informal true estate and lawful document searches, duplicate documents, and reply inquiries from the public, abstractors, lawyers, surveyors, and banks.
You’ll learn and guarantee compliance with New Mexico statutes and codes related to public records management.
Additional the work covers assisting the Probate judge as requested, coordinating with procurement workforce on budgets and contracts, responding to e-recordings and phone calls, collecting fees, providing receipts, and balancing everyday transactions.
This role presents a steady full-time schedule and the opening to assist the Santa Fe community.
Salary & Compensation
Salary: $39,915 - $44,928 per year.
Qualification
To qualify for the Recording Clerk position, you must gather the minimum qualifications established by Santa Fe County. This role needs a high school diploma or equivalent, and know-how in clerical or records management perform is preferred.
- High school diploma or GED equivalent.
- Expertise in clerical, records management, or user offering is preferred.
- Ability to pick up and register New Mexico statutes and codes related to public records.
- Powerful attention to aspect for reviewing documents and data entry.
- Proficiency with computer systems, scanning, and information verification.
- Excellent client solution and communication abilities.
- Capacity to tackle cash transactions and balance day-to-day receipts.
- Must be fit to pass a background review (if needed by the county).
Role Responsibilities
Assess documents to make sure all needed signatures and info are included.
- Record and index documents in the fitting format and order.
- Scan documents and enter/verify figures accurately.
- Supply prompt and courteous offering to the public, covering issuing marriage licenses.
- Conduct informal genuine estate and legal document searches for users.
- Duplicate documents and response inquiries from the public, abstractors, lawyers, surveyors, and banks.
- Grasp and confirm compliance with New Mexico statutes and codes for public records management.
- Assist the Probate judge as requested.
- Organize with procurement team on budgets and contracts related to public records.
- Respond to e-recordings, telephone calls, written communications, and emails promptly.
Conditions & Requirements
Full-time employment with Santa Fe County.
- Must be capable to function onsite at 102 Grant Avenue, Santa Fe, NM.
- Compliance with county policies and procedures.
- May require a background inspect and/or drug screening.
- Must be legally cleared to work in the United States.
Benefits
Competitive pay span of $39,915
- $44,928 per year.
- Full-time employment with secure hours.
- Prospect to operate in a public solution environment.
- Potential for health insurance, retirement, and other county upsides (normal for Santa Fe County employees).
How You Will Be Evaluated
Submission evaluate by HR and hiring department.
- Supplemental questions may be applied to assess qualifications.
- Qualified you may be invited for an meeting.
- Reference inspects and background verification.
- Concluding shortlisting located on background, expertise, and meeting performance.
Required Documents
Finished online submission through the formal submission portal.
- Responses to supplemental questions (if suitable).
- Resume (optional but recommended).
- Include letter (optional).
- Any additional documents requested by the county.
How to Apply
To put in for the Recording Clerk role, stop by the Santa Fe County professions portal on the authorized application portal. Produce an account or to your present account. Finalize the online submission form and answer all supplemental questions. Attach your resume and any other called for documents. Examine your submission for accuracy and hand in it before the closing due date of July 28, 2026. Only submissions submitte…
Additional Information
This role is situated at 102 Grant Avenue, Santa Fe, NM 87501.
- For questions about the role, contact Santa Fe County Human References.
- The county is an even opportunity employer.
- You should monitor their email and the official submission portal account for updates on their submission status.
- The deadline is July 28, 2026; delayed submissions won’t be accepted.
About Company
Santa Fe County is the area state entity serving the Santa Fe, New Mexico field. It gives many public offerings such as records management, public health, public works, and administrative support. The county is committed to transparency and streamlined offering to residents. The Recording Clerk post is piece of the County Clerk's office, which is responsible for keeping up formal public records such as property deeds, marriage licenses, and other permitted documents. This role straight backs the county's mission by securing correct record-keeping and accessible buyer solution.
Santa Fe County employment opportunities
FAQs
What are the central tasks of a Recording Clerk at Santa Fe County?
The Recording Clerk reviews documents for completeness, records and indexes them, scans and verifies figures, and supplies buyer solution including issuing marriage licenses and carrying out document searches. This role also involves assisting the Probate judge and coordinating with procurement staff.
What qualifications are needed for this Recording Clerk role?
A high school diploma or equivalent is called for. Experience in clerical or records management function is preferred. You should have powerful attention to aspect, computer competencies, and the capacity to learn New Mexico public records statutes.
Where is the Recording Clerk role situated?
The role is situated at 102 Grant Avenue in Santa Fe, New Mexico 87501. Perform is performed onsite.
How do I register for the Recording Clerk post?
You must put in through the Santa Fe County professions portal on the official submission portal. Produce an account, complete the online submission and supplemental questions, and hand in before the July 28, 2026 due date.
What documents must register?
You want to hand in a wrapped up online application and reply supplemental questions. A resume and include letter are optional but recommended.
What is the selection workflow for this role?
Submissions are reviewed by HR and the hiring department. Qualified you may be invited for an meeting. Reference checks and background verification may also be conducted.