Recording Clerk

To qualify for the Recording Clerk position, candidates must meet the minimum qualifications established by Santa Fe County. The role requires a high school diploma or equivalent, and experience in clerical or records management work is preferred.

• High school diploma or GED equivalent.
• Experience in clerical, records management, or customer service is preferred.
• Ability to learn and apply New Mexico statutes and codes related to public records.
• Strong attention to detail for reviewing documents and data entry.
• Proficiency with computer systems, scanning, and data verification.
• Excellent customer service and communication skills.
• Ability to handle cash transactions and balance daily receipts.
• Must be able to pass a background check (if required by the county).

Review documents to ensure all necessary signatures and information are included.

• Record and index documents in the appropriate format and order.
• Scan documents and enter/verify data accurately.
• Provide prompt and courteous service to the public, including issuing marriage licenses.
• Conduct informal real estate and legal document searches for customers.
• Duplicate documents and answer inquiries from the public, abstractors, lawyers, surveyors, and banks.
• Learn and ensure compliance with New Mexico statutes and codes for public records management.
• Assist the Probate judge as requested.
• Coordinate with procurement staff on budgets and contracts related to public records.
• Respond to e-recordings, telephone calls, written communications, and emails promptly.

Full-time employment with Santa Fe County.

• Must be able to work onsite at 102 Grant Avenue, Santa Fe, NM.
• Compliance with county policies and procedures.
• May require a background check and/or drug screening.
• Must be legally authorized to work in the United States.

Competitive salary range of $39,915

• $44,928 per year.
• Full-time employment with stable hours.
• Opportunity to work in a public service environment.
• Potential for health insurance, retirement, and other county benefits (standard for Santa Fe County employees).

The role is located at 102 Grant Avenue, Santa Fe, NM 87501.

• For questions about the position, contact Santa Fe County Human Resources.
• The county is an equal opportunity employer.
• Applicants should monitor their email and the official application portal account for updates on their application status.
• The deadline is July 28, 2026; late applications will not be accepted.

Santa Fe County is the local government entity serving the Santa Fe, New Mexico area. It provides many public services including records management, public health, public works, and administrative support. The county is committed to transparency and efficient service to residents. The Recording Clerk position is part of the County Clerk's office, which is responsible for maintaining official public records such as property deeds, marriage licenses, and other legal documents. This role directly supports the county's mission by ensuring accurate record-keeping and accessible customer service.