Administrative Officer - Montgomery, MD

To qualify for the Administrative Officer position at GS-11, you need a Ph.D. Or equivalent doctoral degree, or three years of progressively higher-level graduate education, or one year of specialized experience equivalent to GS-09. For GS-12, one year of specialized experience at GS-11 is required; for GS-13, one year at GS-12.

• GS-11: Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree, or an LL.M. if related.
• GS-11: 1 year of specialized experience equivalent to GS-09, including participating in budget preparation and execution, reconciling monthly expenditures, drafting specifications for contracts, and assisting with general administration (time and attendance, HR, facilities, property, space/logistics, safety/security).
• GS-11: A combination of post-baccalaureate education and experience that meets 100% of the requirements.
• GS-12: 1 year of specialized experience equivalent to GS-11, including preparing, executing, and monitoring budgets; analyzing financial information; developing acquisition plans and cost estimates; monitoring contract performance; verifying property distribution; and advising on staffing and recruitment.
• GS-13: 1 year of specialized experience equivalent to GS-12, including planning and monitoring budgets with multiple funding sources, performing contract administration, serving as approving official for requisitions, advising on HR areas, and developing administrative policies and procedures.
• Experience can be gained in religious, civic, welfare, service, or organizational activities, paid or unpaid.
• Education must be from an accredited institution recognized by the U.S. Department of Education.
• All qualification requirements must be met within 30 calendar days of the closing date.

Serve as principal advisor on all administrative management matters for programs and operations.

• Develop and advise on administrative requirements for a complex organization.
• Participate in developing and implementing administrative management policies.
• Define goals for major program issues and recommend courses of action.
• Plan, develop, formulate, prepare, execute, monitor, and forecast organizational budgets.
• Advise program managers on budgetary concerns such as projected shortfalls or unanticipated financial needs.
• Analyze financial and budget control statements to advise management on fund status.
• Assist in reviewing budgets for each object class, appropriate allotments, and use of allocated funds.
• Draft specifications and statements of work for service contracts and equipment leases.
• Conduct negotiations with vendors for contracts and leases.

U.S. Citizenship or proof of being a U.S. National must be met by closing date.

• Employment subject to successful completion of pre-appointment process (background investigation, verification of qualifications, onboarding forms, required documents).
• Males born after December 31, 1959 must be registered with Selective Service.
• Must complete a Confidential Financial Disclosure Report (OGE Form)
• annually.
• One- or two-year trial/probationary period may be required.
• Must be able to perform essential duties with or without reasonable accommodation.
• NIH maintains a tobacco-free work environment and campus.
• This is a non-emergency/teleworker position; must be available to telework or request leave during closures.

Complete federal benefits package including health, dental, vision, life insurance, and retirement.

• Paid leave (annual leave, sick leave, and federal holidays).
• Telework and flexible work schedules available at supervisor's discretion.
• Access to the Thrift Savings Plan (TSP) with employer matching.
• Opportunities for training and career development.

This announcement is open to individuals with disabilities under Schedule A and those eligible under the Priority Reemployment List.

• NIH participates in E-Verify to confirm employment eligibility.
• The position is located at 6701 Rockledge Drive, Bethesda, MD 20892 (Montgomery County).
• Telework is available as determined by agency policy; flexible schedules may be offered.
• A Confidential Financial Disclosure Report (OGE Form)
• is required annually.
• You will receive an acknowledgement email after submitting your application; track progress via the official application portal.
• Contact NIH HR Service Desk Branch F at [email protected] for questions or accommodations.

The National Human Genome Research Institute (NHGRI) is a leading research institute within the National Institutes of Health (NIH) dedicated to advancing genomics research. NHGRI supports and conducts research on the structure and function of the human genome, and its role in health and disease. This Administrative Officer position is integral to NHGRI's operations, ensuring that administrative functions such as budget, procurement, and personnel management run smoothly. The role supports the institute's mission by enabling researchers to focus on scientific discovery. NHGRI offers a collaborative work environment with opportunities for professional growth.