Job Description
The State of Hawai'i is seeking qualified applicants for Legal Assistant II and III positions on the island of Oahu, under the Operation Hire Hawaii (OH-HI) project.
This targeted outreach initiative features an expedited hiring process, fast-tracking qualified applicants into job opportunities throughout Hawai'i.
Legal Assistants provide essential support to attorneys and legal teams within state departments, handling tasks such as document preparation, case file management, legal research, and court filings.
Qualification
To qualify for Legal Assistant II or III, applicants must meet specific education and experience requirements as outlined by the State of Hawai'i. The minimum qualifications typically include graduation from high school and progressively responsible clerical or legal assistant experience. For the III level, additional experience or specialized training may be required.
- Graduation from high school or equivalent.
- For Legal Assistant II: One year of progressively responsible clerical experience that involved legal terminology and procedures.
- For Legal Assistant III: Two years of progressively responsible legal assistant experience, including one year at the II level or equivalent.
- Knowledge of legal terminology, court rules, and document formatting.
- Ability to type accurately and use word processing software.
- Experience with legal research tools and case management systems preferred.
- Must be authorized to work in the United States.
- All applicants must pass a Legal Authorization review before referral to the hiring department.
Role Responsibilities
Prepare and format legal documents such as pleadings, motions, and subpoenas.
- Maintain and organize case files, both physical and electronic.
- Conduct legal research using online databases and libraries.
- Assist attorneys with trial preparation, including organizing exhibits and evidence.
- Schedule depositions, hearings, and meetings; manage attorney calendars.
- File documents with courts and serve copies to opposing counsel.
- Draft correspondence and communicate with clients, witnesses, and court personnel.
- Review and summarize legal documents and discovery materials.
- Enter and update case information in case management systems.
- Perform general administrative duties such as copying, scanning, and mailing.
Conditions & Requirements
Must be legally authorized to work in the United States.
- Employment is contingent upon passing a background check.
- May be required to work occasional overtime during trial periods.
- Must adhere to strict confidentiality and ethical standards.
- Some positions may require travel to other state offices or courts on Oahu.
Benefits
Competitive salary with step increases based on performance and tenure.
- Complete health insurance including medical, dental, and vision.
- Retirement benefits through the State of Hawai'i Employees' Retirement System.
- Paid vacation, sick leave, and holidays.
- Opportunities for professional development and career advancement.
- Deferred compensation plans available.
How to Apply
To apply, visit the State of Hawai'i careers portal on the official application portal. Create an account or to your existing account. Complete the online application form, including all required fields and supplemental questions. Attach your resume and any other required documents. Review your application for accuracy and submit it before the deadline. Since this is a continuous recruitment, applications are accept…
Additional Information
This recruitment is conducted under the Operation Hire Hawaii (OH-HI) project, which features an expedited hiring process.
- Applications are reviewed continuously; there is no set closing date.
- Applicants who pass the initial Legal Authorization review will be referred to the hiring department.
- Meeting the minimum qualifications does not guarantee an interview; the hiring department may conduct additional screening.
- All applicants will be notified of the final disposition of their application by the Department of Human Resources Development.
- For questions about this recruitment, contact the State of Hawai'i Department of Human Resources Development.
- The position is located at 235 S. Beretania Street, 11th Floor, Honolulu, Hawaii 96813-2437.
- Salary for Legal Assistant II is $4,725 per month (SR-18, Step D); Legal Assistant III salary is higher.
About Company
The State of Hawai'i is the governing body for the Hawaiian Islands, providing many public services including legal, administrative, and public safety functions. The Department of Human Resources Development oversees recruitment and hiring for state positions, ensuring a fair and efficient process. This Legal Assistant role supports the state's legal operations, contributing to the effective administration of justice and public service. State of Hawai'i is named as the hiring organisation for the LEGAL ASSISTANT II AND III
- OAHU (OHHI) post.
FAQs
What is the Operation Hire Hawaii (OH-HI) project?
Operation Hire Hawaii is a targeted outreach initiative by the State of Hawai'i that features an expedited hiring process, fast-tracking qualified applicants into job opportunities throughout the state. This recruitment is part of that project.
Do I need to be a resident of Hawaii to apply?
No, residency is not required, but you must be legally authorized to work in the United States. All applicants will undergo a Legal Authorization review.
What is the difference between Legal Assistant II and III?
Legal Assistant II requires one year of progressively responsible clerical experience involving legal terminology, while Legal Assistant III requires two years of legal assistant experience, including one year at the II level or equivalent. The III level involves more complex duties and higher pay.
How long does the hiring process take?
Because this is a continuous recruitment, the timeline varies. After passing the Legal Authorization review, your application is referred to the hiring department, which may contact you for an interview. The entire process can take several weeks to months.