Job Description
The Naval Justice School (NJS) in Newport, Rhode Island, is hiring a Program Specialist (Registrar) to cater to as the school's registrar, managing all aspects of student administration from matriculation through graduation.
In this role, you’ll supervise course scheduling, quota control, and administrative student support for all NJS courses. You’ll analyze student orders to confirm courses stick around within budget, get ready and forward student information packages, and uphold correct academic information and reports.
You’ll also be responsible for timely and exact submission of student details into the CeTARS training database. This role is ideal for a detail-oriented expert with know-how in adult education administration, military records evaluation, and federal filing systems.
This role is set at 360 Elliot Street in Newport, RI, and offers ad-hoc telework eligibility.
Salary & Compensation
Salary: $69,905 - $90,882 per year.
Qualification
To qualify for this GS-9 Program Specialist (Registrar) role.. Your resume must demonstrate at least one year of specialized background equivalent to the GS-07 level in the federal offering or equivalent expertise in the confidential or public sector.
Specialized know-how covers operating insight of adult learning theories, evaluating military solution records, using expression processing and database systems, and familiarity with Navy filing and directives systems.
- At least one year of specialized background equivalent to GS-07 in the federal offering or equivalent personal/public sector expertise.
- Working understanding of education theories, principles, and practices associated with adult learning and education.
- Know-how evaluating military solution records, transfer/TAD orders, settle records, law school documents, state bar documents, and overseas screening paperwork.
- Proficiency using Windows OS, Microsoft Word, Excel, and various training database systems.
- Functioning expertise of Navy Filing and Directives System, Navy Correspondence Manual, Department of the Navy Directives Issuance System, Normal Subject Identification Codes, and Usual Navy Distribution Lineup Parts I & II.
- Familiarity with Coast Guard Normal Distribution Set, List of Marine Corps Activities (LMCA), Message Address Directory, MILPERS Manual, Officer/Enlisted Transfer Manual, PAYPERS Manual, Joint Travel Regulations, Master Course Reference File (MCRF) Member's Manual, and Student Master File (SMF) Customer's Manual.
- Aptitude to type accurately using correct spelling, grammar, punctuation, and called for formats.
- Education substitution: A master's or equivalent graduate degree, or 2 packed years of progressively higher-level graduate education leading to such a degree, or an LL.B. Or J.D. If related, or a combination of graduate education and experience that equates to one year of background.
- Must be a U.S. Citizen.
- Must be determined appropriate for federal employment.
Duties & Responsibilities
- Act as the Naval Justice School Registrar, managing course scheduling, quota control, and administrative student assist for all courses.
- Analyze student orders to make sure courses don’t exceed budget limitations.
- Promulgate and keep up all academic data and reports.
- Manage preparation and forwarding of student info packages.
- Guarantee timely and precise submission of needed student data into CeTARS.
- Handle matriculation procedures for all Naval Justice School courses.
- Evaluate military offering records, orders, cover records, and permitted documents for student eligibility.
- Uphold student master files and course reference files under Navy directives.
Conditions & Requirements
- Must participate in the straight deposit settle program.
- New employees to the Department of the Navy must pass E-Verify employment verification.
- Existing federal employees must gather time-in-grade requirements (one year at GS-07) by the closing date.
- Males born after 12-31-59 must be registered for Selective Service.
- Must obtain and keep up an interim and/or last security clearance before entrance on task.
- This role is covered by the Department of Defense Priority Placement Program.
- Telework is eligible on an ad-hoc/situational basis at management discretion.
- This is a full-time permanent appointment.
Benefits
- Wrap up federal upsides package covering health insurance, retirement, and paid depart.
- Eligibility for federal employee gains depends on post kind and operate schedule.
- Recruitment, relocation, or student loan repayment incentives may be cleared for eligible selectees.
- Relocation incentive may be approved as a lone payment to offset relocation charges.
How You Will Be Evaluated
- Your resume and submission package will be reviewed to decide if you encounter the hiring eligibility and qualification requirements.
- You’ll be rated based on the details in your resume, submission, and supporting documents against competencies such as Attention to Point, Client Solution, Decision Making, Flexibility, Integrity/Honesty, Interpersonal Abilities, Learning, Reading Comprehension, Reasoning, Self-Management, Strain Tolerance, Teamwork, Computer Literacy, Administration and Management, Issue Solving, Written Communication, and …
- This recruitment employs USA Take on assessments and a structured interview.
- If you gather minimum qualifications, you may need to finish USA Recruit Competency Located Assessments within 48 hours of receiving the tie.
- Usually, only best qualified applicants are referred to the hiring manager.
- The hiring manager may pick to conduct meetings.
- You’ll be notified of your rating and referral decision.
Required Documents
- A complete resume (no more than 2 pages) showing relevant expertise, position title, duties, accomplishments, employer title, start/finish dates (Mo/Yr), hours per week, and cover plan/series/grade for federal experience.
- SF-50(s) to display time-in-grade if putting in for promotion (must reveal one year at GS-07).
- Transcripts if using education to qualify (authorized or unofficial; formal required if selected).
- DD-214 or VA letter if claiming veterans' preference (5-point or 10-point).
- SF-15 and supporting disability documentation if claiming 10-point preference.
- Statement of offering if active responsibility solution participant (on command letterhead, signed, with dates and character of offering).
- Proof of skilled membership, license, or certification if claimed.
- ICTAP documentation (agency notice, most current performance appraisal, and most recent SF-50) if registering as an ICTAP applicant.
- Cover letter is optional.
How to Apply
- Go through the whole announcement and instructions before beginning your submission.
- To your the authorized application portal account (or create one) and open the announcement.
- Click the Put in Online button to start the submission process.
- Reply all questions in the federal submission questionnaire and attach all called for supporting documentation.
- Click the Send in Application button before 11:59 PM (ET) on the closing date (July 20, 2026).
Additional Information
- Additional vacancies may be filled by this announcement.
- A tentative give of employment will be rescinded if the selectee fails to encounter pre-employment needs.
- During the submission workflow, you may opt-in to form your resume available to other hiring managers in the agency for comparable positions for 180 days.
- Federal annuitants are subject to Department of Defense and Department of the Navy policy on annuitant employment.
- ICTAP you must supply agency observe, most latest performance appraisal, and most recent SF-50 to be considered well-qualified.
- Military Spouse Preference candidates will be placed at the highest grade for which they’re determined Best Qualified.
- For questions, contact the DON Employment Info Center at [email protected].
- The address for the Naval Justice School is 360 Elliot Street, Newport, RI 02841.
About Company
The Naval Justice School (NJS) is the Department of the Navy's center for legal education and training, located at Naval Station Newport in Rhode Island. NJS provides expert development for judge advocates, legalmen, and other military and civilian personnel in the fields of military law, ethics, and leadership.
This Program Specialist (Registrar) role is central to NJS's mission, securing that student administration, course scheduling, and academic records are managed efficiently and accurately. Operating at NJS offers a uncommon opportunity to back the education of Navy and Marine Corps lawful professionals in a focused, public solution environment.
NAVAL JUSTICE SCHOOL is named as the hiring organization for the PROGRAM SPECIALIST (REGISTRAR) post.
Frequently Asked Questions
Quick answers to common applicant questions about this position, eligibility and the application process.